June 19, 2018 Board of Director's Meeting Minutes
June 19, 2018 Board of Director's Meeting Minutes
The meeting was called to order at 7:01 p.m. In attendance were Board Members Barry Braman, Anna Riquelme, Ruby Cosby, Joanne Kayser and Karen Kayser. Also in attendance were Kari Lee, Site Manager, and shareholder Jim Barletta.
The minutes of the April 17, 2018 Board Meeting were reviewed by the board. Joanne Kayser moved to accept the minutes as written and the motion was seconded by Anna Riquelme. The motion passed by a vote of 5-0-0.
The minutes of the April 21, 2018, Organizational meeting were reviewed by the Board. Barry Braman moved to accept the minutes as written, and the motion was seconded by Joanne Kayser. The motion passed by a vote of 5-0-0.
The minutes of the May 15, 2018 Board Meeting were reviewed by the Board. Ruby Cosby moved to accept the minutes as written, and the motion was seconded by Anna Riquelme. The motion passed by a vote of 5-0-0.
The May Financial Report was reviewed and discussed. Anna Riquelme moved to accept the May Financial Report, and the motion was seconded by Barry Braman. The motion passed by a vote of 5-0-0.
Shareholders in Attendance:
1.Mr. Barletta revisited his initial inquiry from 2015, the validity of the restated by-laws vote that passed at the 2014 Annual Shareholder’s Meeting. He stated that he “has a copy of meeting minutes stating that they did not pass”. The Board expressed that they did in fact pass as reported in the 2014 Annual Meeting minutes (when the vote was presented and passed). The Board also reminded Mr. Barletta that he has been presented the actual ballots and proxies from that vote on 2 separate occasions for his review. Furthermore, upon completion of each review, Mr. Barletta stated both times that he tallied the same passing totals of the ballots and proxies counted in that vote.
2.Mr. Barletta reiterated his question from the 2018 Annual Meeting as to whether or not background checks have been done on all employees. The Board repeated their answer that was given at the Annual Meeting; No. In this meeting, he stated the date of the meeting minutes where the vote taken by the board at that time passed the requirement for the background checks. The Board thanked him for that information and stated they will look into it.
3.Mr. Barletta stated that other water companies have the invoices paid for that month available at the meetings for their shareholders to review if they so desired. He was informed that was their prerogative. AMWC does not do that as everything is reflected in the monthly income/expense report (to which he is given a copy, every month) that is available to every shareholder upon request.
4.Mr. Barletta questioned the need for office staff and that the office payroll is too high. This question was addressed by Kari Lee, the Site Manager. She explained that previous to her, the payroll had not been reported correctly in the Annual Financial Report. The Water Technicians and any payments made to Board members for services rendered were listed under the “field expense” category. Now that all payroll and payroll taxes are reported correctly, shareholders are seeing the true expense of payroll that has actually been there all along.
Old Business: None
1.Mr. Rottman of Rottman Drilling Co. is closing his business because of the new state diesel requirements impacting the cost of doing business for him. The impact on our needs is unknown at this time. Other companies in the same type of work his company provided to us are not local companies which will probably incur higher costs for us when the time comes.
2.A fire hydrant on 28th St East, South of Ave. I was sheared off by a Hit and Run driver. The fire hydrant was stolen almost immediately. Averydale will be responsible for paying for all of the repairs and/or replacement costs. Discussion ensued regarding the feasibility of protecting hydrants with bollard posts at an estimated cost of $350.00 each. Savings are possible if Averydale employees can install the bollards ourselves.
Executive Session: The Board tried to excuse the one shareholder present however, Mr. Barletta objected to the Board convening for Executive Session, and he refused to leave.
Therefore, Joanne Kayser moved to adjourn the meeting, and Barry Braman seconded the motion. The motion passed by a vote of 5-0-0.
Meeting was adjourned at 8:03 pm.
Just a reminder that the Averydale website, amwclancaster.org, will provide you with all kinds of information such as: how to: start, stop service or change account details. Upcoming events, how to report a leak, board meeting minutes, payments, water rates, conversion chart, conservation tips, community and water news, etc.
PLEASE NOTE: All Averydale employees have employee badges with photos to identify themselves.
If someone approaches you stating they are from the water company, please, ask them to show you their employee badge.
If you ever have any questions, please call the office at 661-946-2256.
Averydale employees will NEVER ask you to pay your bill out in the field.
All payments are to be made at the office by check, cash, money order or debit/credit card.
It is our goal to provide clean water and the best service to our customers while keeping you informed of all the new laws and changes coming from the governing agencies that we, as a company, must adhere to.
We always encourage any questions you may have about any of these processes.
The board would like to remind every shareholder that if you have an issue or question pertaining to AMWC, please call the office, bring your concerns to the office in writing, or attend a board meeting in person
(with 24 hrs written notice per AB240).
AMWC’s Board Meetings are held the 3rd Tuesday of each month at 7:00 p.m. in the office and are open for “eligible persons” to attend upon written request that must be received in the office (via mail, email or personal delivery), at least 24 hours in advance of the meeting per AB240 (Section 2.14305.2(b)).