January 16, 2018 Board of Director's Meeting Minutes
The meeting was called to order at 7:03 pm. In attendance were Board Members; Deborah Wolfe, Ruby Cosby, Tim Pendleton, Barry Braman, Garry Everson, Joann Kayser and Site Manager Kari Lee and Mr. William West Curry.
The minutes of the December 19, 2017 Board Meeting were reviewed by the board. Joann made a motion to accept the minutes as written, and the motion was seconded by Ruby. The motion passed by a vote of 5-0-1.
The December Financial Report was reviewed and discussed by the board. Barry moved to accept the Financial Report as written. Garry seconded the motion. The motion passed by a vote of 5-0-1.
1.Update on Water Master: Calibration on the Well meters has been clarified as only being needed done every 3 years instead of every year as was thought previously. We do have (1) spare 8” meter, however, we will still need to purchase (1) 4” meter to have as a back-up. Mr. Curry explained to us that the meters do not have to be sent out to be calibrated they can be calibrated in place by one of the Water Master “approved” meter vendors.
2.Deadline to have all of this done has been extended by the courts until March 1, 2018
3.Flow Meter Audit Update: We have replaced 13 Meters so far. We still have (4) meters that are showing a 30-40% loss that should probably be replaced. Mr. Curry stated that with the grant we are working on getting, we may be able to replace these meters and then get credit for them when the grant comes in. However, if we don’t get the grant, we don’t get the credit. It was decided to replace 4 meters every month starting with the “worst offenders” (those with the greatest loss) as long as they qualify for the possible “credit” from the grant.
1.New, Additional well testing for 123TCP (man-made substance that is used in pesticides and oil refineries) at $60 per well is effective for January 2018 from the State Water Resource Control Board (SWRCB).
2.Date was tentatively set for the annual shareholder’s meeting for April 21, 2018 at 4 pm.
3.We invited Mr. Curry to review our overall system (electrical & water) to help assist us with the grant, needed and desired options for our entire system. The purpose of all the items discussed is to ensure that we are using the grant to the best advantage for Averydale. Mr. Curry discussed the schematic plan of our electrical panels and lack of efficiency in our pumps, MIOX system and the benefits of the SCADA system.
A.Mr. Curry will be developing the electrical schematic of our existing electrical panels at both sites and what is needed to be replaced at some point, probably sooner than later, as well as what will be needed to support upgrades we are looking at getting to improve the entire system overall.
B.Mr. Curry then discussed the age of our booster pumps and their lack of efficiency which is also costing us money. He mentioned that with the possibility of getting new ones with the grant, we will be in a much better situation if that comes through as our current pumps are operating at about 50% efficiency.
C.Mr. Curry then discussed the SCADA system that we are also looking at getting with the grant. It is an electronic, computerized monitoring system that monitors our entire water system. The SCADA system has the ability to not only monitor our entire water system but also to send alarms via cell phones of any emergency situations when they happen as opposed to waiting for someone to call the emergency number to let us know there is a problem. Being notified sooner enables us to react sooner and not waste as much water when something does happen.
The SCADA system would also allow us to program the wells to run in “off-peak” hours saving the company (and you) money on the electric bills. One of the other benefits with the SCADA system is that SCADA can “talk to” the new digital meters we are looking at installing with the grant. The meters will not need to be “read” by a meter reader (s), saving labor costs and reducing possible work accidents. The SCADA system and the digital meters will also allow us to better monitor and address any possible water loss issues (leaky or broken meters, pipes, etc.) sooner again, saving AMWC and the community money in the long run.
D.Another topic discussed was the Well meter installation and the deadline for the Water Master. Mr. Curry, informed us that as long as we can show that we are working to meet their demand of getting those done to their specs, they won’t “penalize” us right away but we still need to get the work completed as soon as possible.
E.The last topic discussed with Mr. Curry was our MIOX treatment system. Just like the booster pumps; The age and the possibility of replacing them as soon as possible would benefit us immensely.
Barry asked Mr. Curry his opinion on the “new” regulations from the fire department regarding fire flow permits for new builds. After discussion of the sizes of our wells, booster pumps and storage tanks, it was decided that we meet the new criteria.
In Executive Session, the following items were discussed:
As there were no further items to be discussed, Joanne moved to adjourn the meeting. The motion was seconded by Ruby. The motion passed by a vote of 5-0-1. The meeting was adjourned at 8:54 pm.
Just a reminder that the Averydale website, amwclancaster.org, will provide you with all kinds of information such as: how to: start, stop service or change account details. Upcoming events, how to report a leak, board meeting minutes, payments, water rates, conversion chart, conservation tips, community and water news, etc.
PLEASE NOTE: All Averydale employees have employee badges with photos to identify themselves.
If someone approaches you stating they are from the water company, please, ask them to show you their employee badge.
If you ever have any questions, please call the office at 661-946-2256.
Averydale employees will NEVER ask you to pay your bill out in the field.
All payments are to be made at the office by check, cash, money order or debit/credit card.
It is our goal to provide clean water and the best service to our customers while keeping you informed of all the new laws and changes coming from the governing agencies that we, as a company, must adhere to.
We always encourage any questions you may have about any of these processes.
The board would like to remind every shareholder that if you have an issue or question pertaining to AMWC, please call the office, bring your concerns to the office in writing, or attend a board meeting in person
(with 24 hrs written notice per AB240).
AMWC’s Board Meetings are held the 3rd Tuesday of each month at 7:00 p.m. in the office and are open for “eligible persons” to attend upon written request that must be received in the office (via mail, email or personal delivery), at least 24 hours in advance of the meeting per AB240 (Section 2.14305.2(b)).